Tuesday, Sept. 22, 2020 – Day 5

School fees: 

  • School fees will be $30 for one student and $40 per family.
  • Payment to office or e-transferred to birchwood@edu.pe.ca
  • Please indicate in e-transfer students full name, homeroom.

School Pictures:

  • School pictures will be Wednesday, Thursday, Oct. 7/8.

Cobras face Masks:

  • The official Cobra Face masks will go on sale today, $10 each.

School Sports Spectator guidelines:

  • PEISAA has announced Spectator Guidelines due to COVID-19 for the outdoor sports that begin play this week.
  • For venues that already have guidelines in place, those must be followed first.  Currently Terry Fox Complex in Cornwall and Summerside Turf do not permit spectators inside the fence.
  • For other venues such as fields at schools, we ask spectators to abide by the following:
  • Only 1 parent or family member per athlete
  • Do not use bleachers, if they are present
  • Bring your own chair if wanting to sit
  • Do not sit or stand any closer than 15 yards from playing surface
  • Thanks you for your cooperation and this will help us provide an opportunity for our students to PLAY!

Soccer:

  • Girls 3 – 4:15 weather permitting
  • Schedule is online: http://peisaa.pe.ca/master_sched_league.php?lang=1
  • Once teams are finalized, students can pay their athletic fee online birchwood@edu.pe.ca (indicate sport & student’s full name) or pay their coach.  Ms. Morrison will write a receipt.

Field Hockey:

  • Practice – 3:00 – 4:15

Sport Fees:

  • Soccer: $20, Field hockey: $25
  • Payment to office or e-transferred to birchwood@edu.pe.ca
  • Please indicate in e-transfer students name, and sport.

Golf Tryouts:

  • Monday, September 28th at Belvedere Golf course
  • First tee time is 3:45.
  • Cost is $15 for the 9 hole event.
  • Must have form filled out. See Miss Morrison
  • Groups and tee times will be posted later this week.

Monday, Sept. 21, 2020 – Day 4

Cobras face Masks:

  • The official Cobra Face masks will go on sale tomorrow, $10 each.

School Sports Spectator guidelines:

  • PEISAA has announced Spectator Guidelines due to COVID-19 for the outdoor sports that begin play this week.
  • For venues that already have guidelines in place, those must be followed first.  Currently Terry Fox Complex in Cornwall and Summerside Turf do not permit spectators inside the fence.
  • For other venues such as fields at schools, we ask spectators to abide by the following:
  • Only 1 parent or family member per athlete
  • Do not use bleachers, if they are present
  • Bring your own chair if wanting to sit
  • Do not sit or stand any closer than 15 yards from playing surface
  • Thanks you for your cooperation and this will help us provide an opportunity for our students to PLAY!

Golf:

Soccer:

  • No girls soccer today
  • Boys soccer 3 – 4:15
  • Schedule is online: http://peisaa.pe.ca/master_sched_league.php?lang=1
  • Once teams are finalized, students can pay their athletic fee online birchwood@edu.pe.ca (indicate sport & student’s full name) or pay their coach.  Ms. Morrison will write a receipt.

Field Hockey:

  • Practice – 3:00 – 4:15

All teams first games are on Thursday, Sept 24th

Sport Fees:

  • Soccer: $20
  • Field hockey: $25

Outdoor adventure club:

  • The outdoor adventure club will have its first meeting of the year today at 12:10. The meeting will take place on the lawn in front of the school.

Thursday, Sept. 17, 2020 – Day 2

Golf:

Soccer:

  • Girls soccer teams are posted on the bulletin board at the gym.  No practice today.  Practice for everyone tomorrow 3-4pm.
  • Boys soccer & field hockey today 3 – 4:15
  • Games are tentatively set to begin Tuesday, Sept 21.  Schedule information should be finalized tomorrow.
  • Please return your forms to Ms. Morrison in the gym today.

Birchwood Update

It was great to have the energy and enthusiasm of our new and returning students in the building this week.

We would like to provide an update on several items. Please note that the changes reflected below will also be updated in our operational plan.

A reminder to Pre-Screen:

  • Pre-Screening your Children – Every morning we ask that you check-in with your child to see how they are feeling. If your child is feeling unwell and is experiencing symptoms of COVID-19, we ask that they stay home and suggest you call 811 or your healthcare provider for information. The checklist can be found at the link below.
    https://drive.google.com/file/d/11llckxPzRujDDf1oFK7fDt9mee89rblE/view
  • If students are going to be absent, please notify the main office by phone at (902) 368-6870 or use the absence notification email found under the contact us tab on our website. Please indicate the reason for the absence.
  • https://edu.princeedwardisland.ca/birchwood/

Student Drop off and Pick Up:

  • We have an excellent team of bus drivers who have been working to transport our students safely and efficiently. We appreciate your patience and understanding as the routes are being adjusted and the drivers become more familiar with students and new COVID protocols
  • A reminder that during drop off and pick up, please access Birchwood street using Lapthorne and Gerald streets. We want students to cross at the crosswalk near the gym. Please wait to pull up to the crosswalk and let students out of the vehicle, (sidewalk side) let the students cross and proceed. Please do not pass cars. We are working with the city on updated signage. Please see the map below
  • https://docs.google.com/drawings/d/1fTovrWIqUH6eBthz7oZxfOx9IcXRa15b8AEhXEQpoTw/edit

Demographic Forms:

  • A reminder to return student information forms. We depend on these forms for communication.
  • If you are picking up a student or dropping off an item please call the school office in advance from your vehicle at (902) 368-6870.

Diversity Day:

  • On Wednesday, September 16th, we will be having several speakers talk to our students and staff about diversity, racism, and healthy relationships.

Speakers Include:

  • Birchwood Educational Assistant Kara Stewart
  • Charlottetown Police Officer Tim Keizer
  • Provincial Youth Worker and Assistant Coach of the Island Storm Lonnie States
  • University Students Andrew Wong and Hannah Fong
  • University of Prince Edward Island Basketball Head Coach Darrell Glenn

Keynote Speakers:

  • Former UPEI Panther, Eleven year NHL Veteran, and NHL Diversity Alliance Member Joel Ward along with other members of the NHL Diversity Alliance.

Fall Sports and Changing for Gym Class:

  • Starting next week, students will be able to change for gym class and afterschool sports.
  • Birchwood is fortunate enough to have two large change room areas for students. We have separate entrances and exits to these change room areas. Students will exit and enter using different doors. All students entering and exiting the change rooms will sanitize their hands and wear a non-medical mask. Staff will manage the flow of students in and out of the change rooms.
  • Change rooms have been marked with X’s to promote social distancing. Students will not have an opportunity to leave any items in the locker room area.
  • Men’s Area Room 1323A (larger area). Eight students can change in this area. As one exits another can enter.
  • Men’s Area Room 133B (Smaller). Six students can change in this area. As one exits another can enter.
  • Women’s Area 143A (Larger area). Eight students can change in this area. As one exits another can enter.
  • Women’s Area 144B (smaller). Six students can change in this area. As one exits another can enter.

Tryouts will begin for fall sports starting Monday, September 14th.

  • Field Hockey will begin tryouts on Monday, September 14th from 3:00-4:15.
  • Men’s Soccer will begin tryouts on Monday, September 14th from 3:00-4:15.
  • Women’s soccer will begin tryouts Monday, September 14th from 3:15 – 4:30.

Student Movement Within Cohort Zones:

  • Starting next week, students will be able to move to classrooms within the vicinity (cohort zone) of their homeroom. For example, students will be able to leave their Science classroom and travel to their Language Arts classroom two doors down. Students will travel on the right-hand side of the hallway in a single file wearing a non-medical mask. Students will wash or sanitize their hands frequently and will be required to sanitize their desk area when transitioning.

Breakfast Program:

  • We are seeking volunteers for our breakfast program. We will require more volunteers this year in order to offer the program in multiple locations. We hope to begin the program the week of September 21st. Please contact the school by calling (902) 368-6870 or by emailing Michelle MacDonald at mkmacdonald@edu.pe.ca if you are available to volunteer.

Have a great weekend and we are looking forward to week two.

Rob MacAdam

Healthy School Food Program

Dear parents/guardians:
We are sending a reminder that the Healthy School Food Program will be starting September 14th. It is not too late to sign up. You can by register for the program here: www.peischoolfood.ca.
First orders need to be submitted by September 11th.
Healthy, nutritious food is important for student achievement. Working with the Government of Prince Edward Island, we want to ensure that nutritious lunches are available to as many students as possible.
The Healthy School Food Program will provide an opportunity for families to order healthy lunches five days a week. Meals will be prepared and delivered directly to schools at lunch time by local food service providers. Nut free, gluten free, dairy free and vegetarian options will be available.
The new Healthy School Food Program will be Pay What You Can.
Once you’ve registered, you will receive your login and password via email, along with a welcome information package between . This username and password will allow you to login into the ordering platform once it is active. Therefore, registration is required to participate.

If a family needs to reach a support staff, they can by email at peischoolfood@edu.pe.ca or by calling 902-438-4895.

The Healthy School Food Program will run alongside our school’s existing lunch programs including Chartwells cafeteria service. More details on Chartwells service will be released soon.

Birchwood School Update

Birchwood staff are excited for the return of students!

As you can appreciate, our school operational plan and the details below are subject to change. This information is meant to address many of the common questions.

We will be sending out weekly communication to parents and providing other relevant materials prior to startup.

*A reminder that the first day of school on September 8th is only for grade seven students. Details of the orientation will be sent directly to grade seven parents.*

Pre-Screening your Children – Every morning we ask that you check-in with your child to see how they are feeling. If your child is feeling unwell and is experiencing symptoms of COVID-19, we ask that they stay home and suggest you call 811 or your healthcare provider for information. The checklist can be found at the link below.
Student Pre-screening Checklist

If students are going to be absent, please notify the main office by phone at (902) 368-6870 or use the absence notification email found under the contact us tab on our website. Please indicate the reason for the absence.
https://edu.princeedwardisland.ca/birchwood/

Students are required to wear a non-medical mask on busses and in common spaces (entering/exiting the building, in hallways during transitions). Students are also required to wear masks during emergency procedures such as fire drills, bus evacuation drills, and lockdown drills. Wearing Masks and PPE in Schools

Student Drop off and Pick Up

Bus routes can be found by visiting the PSB bus portal.
Bus Planner

Students should be dropped off at school between 8:15 AM and 8:45 AM. See the traffic plan below. Students will enter the building wearing a non-medical mask, using their designated cohort entrance. When they enter the building they will sanitize their hands and proceed directly to their homeroom for attendance and silent reading. First-class will begin at 8:45. Several staff members will be outside to direct students and assist with traffic. Staff will also be present at each designated entrance.

Homeroom teachers will be sending a welcome email before the end of the day on Friday to indicate which homeroom your child is in.

7A, 7B, 7C, and 7D will enter/exit using the first cafeteria doors
7F, 7G, and 7H will enter/exit using the second cafeteria doors

8A, 8B, 8C, and 8D will enter/exit using the courtyard doors
8E, 8F, 8G, and 8H will enter/exit using the gymnasium doors

9A, 9B, 9C, 9D, 9E will enter/exit using the library doors
9F, 9G, 9H, and 9I will enter/exit using the band room doors

Traffic Plan
If you are dropping off students, we would ask that you proceed south down Birchwood street from Lapthorne or Gerald streets. Students can be dropped off on the right side of the road and must cross the street using the new crosswalk by the gym entrance. We would ask that parents turn right onto Longworth avenue to promote traffic flow. Please be respectful of local residents by not blocking their driveways. Please do not enter/block the bus lane and do not pass or encroach on a school bus when their lights are flashing.
Dismissal will begin at 2:50 PM and we will follow the same guidelines. We would ask students to leave school promptly so that cleaning staff can begin their duties to prepare for the next day.

Traffic Map
Student Drop off and Pickup Map

*If students are late, they must enter using the main door wearing a non-medical mask. They will sign in, sanitize their hands, and be escorted to their cohort area by a staff member.

Lunch

Foodservice will not be available from Chartwells or the new School Food Program until at least September 14th. We intend to deliver items for either service directly to homerooms when service resumes. More information and to register for the new School Food Program can be found by visiting peischoolfood.ca. We will send out more information in a separate email.

Until September 14th, students in grade seven will need to bring their lunch. Students in grades eight and nine can either bring their lunch or go off grounds. At this time, microwaves will not be available. A reminder not to send items containing nuts or fish. We have staff and students with severe allergies.

Lunch will begin at 11:50. We will be staggering the cohort dismissal at lunch to avoid congestion at the bell. Those students in grade eight or nine who wish to go off grounds for lunch can do so at that time.

Students in grade seven and those in grade eight/nine who choose to stay will eat in their cohort areas until 12:05 PM. At 12:05 PM, students can either remain in their cohort area or proceed to a designated area. For the fall, we want to get students outside as much as possible. All students including those in grade seven will have the opportunity to proceed to Orlebar park. Staff will be on-site for supervision. At 12:40 those students outside and returning from off grounds, will enter using their designated cohort doors, sanitize their hands, wear a non-medical mask, and proceed to their homeroom for attendance.

Schedule and Curriculum

Social Studies and Science will be semestered. This will reduce transitions and provide a more consistent schedule for students. For example, students in 7A will have Science every day for the first half of the year, and students in 7B will have Social Studies. They will then switch at the halfway point of the year.

Students in all grades and programs have additional Language Arts and Math built into their time tables. At this time, the band program will be following the specialist schedule, and students are not permitted to access the change rooms for gym class. Please bring indoor sneakers.

Visitors Zone

If you need to enter the school, you must enter using the main entrance and remain in the visitor’s zone. You will be required to sanitize your hands, sign in, and wear a non-medical mask. Please wait to be greeted by a staff member. This area is limited to six visitors. We would appreciate a call in advance.

Please be diligent in packing items commonly dropped off at the office. ( binders, gym sneakers, instruments and lunch money for example) In keeping with the guidelines, we would encourage parents to contact staff by phone or email. We will be scheduling virtual meetings where possible.

Other Items

Initially, students will not be able to use lockers. We will introduce them after routines have been established. As a result, students should take a binder, writing utensils, a calculator, a French English dictionary, a water bottle, lunch/snack, and gym shoes in their school bag.

We will be offering our breakfast program this year but it will begin near the end of September. We intend to offer the program in cohort areas. We will be seeking volunteers.

Student information forms will be distributed on the first day of school. Please update the relevant information on the forms and return them promptly. We depend on this information for communication.

Students will also receive a paper copy of their Google username and password. Please make note of this.

I would like to publicly thank the over seventy staff at Birchwood who have been working together to create a safe and caring learning environment for the upcoming school year. We are looking forward to September 8th and working with you to support your children. As always, if you have any questions or concerns please do not hesitate to contact me.

Sincerely,

Rob MacAdam
Principal

September 8th: Birchwood School Year Start & Orientation

As we approach the start of another school year, we eagerly look forward to welcoming our Birchwood students back! Orientation can be overwhelming for new students during a normal back to school year; therefore, with our current situation we feel that the grade 7 students have an orientation day by themselves.

The original plan was to have grade 7 orientation day on September 1st. This has now been changed.

On Tuesday, September 8th we will welcome our grade 7 students only.  This day will allow grade 7 students to familiarize themselves with our daily routines as well as the guidelines laid out in Birchwood’s Operational Plan for Covid-19. A more detailed explanation of the day will be sent out later this week.

Our grade 8 and 9 students will have their first day on Wednesday, September 9th and will receive their orientation at that time.

We look forward to getting the school year underway and working with all of you.

Birchwood Admin